J1 Awards Program Assistant Manager SME/Command Assistant Passport Manager
MacDill AFB, Tampa, FL
DESCRIPTION
Longeviti LLC is seeking a J1 Awards Program Assistant Manager SME/Command Assistant Passport Manager with a minimum Secret clearance (TS/SCI preferred) to support the J1 Director and Civilian Personnel Manager at MacDill AFB in Tampa, FL.
DUTIES AND RESPONSIBILITIES:
As a SME, advise the Chief of Awards, DJ1 and J1 Director on awards authorities and processes under U.S. Army, USCENTCOM and USSOCOM Awards delegations, AR 600-8-22, and the DODI 1348.33 series of instructions and manuals. Possesses sound knowledge of Army service and Joint/DoD awards policies. Ability to liaise with Army HRC Awards Policy office, USSOCOM and USCENTCOM Awards offices. Ability to research and prepare staffing actions for signature by the Commander.
Process Military or Civilian Awards Documents: Produce error-free awards certificates/orders/approval documents and maintain correctly updated records of the status of the awards reviewed/produced. Review narrative/citation for grammar and substance and prepare certificates as examples provided. Upload awards into service members’ records as needed.
Passport and Visa Processing. Brief/advise personnel on the process for obtaining passports and visas. Receive, review and process Passport and Visa Applications for signature/approval of the Head of Facility/Passport Manager. Manage/track the dispatch of applications for passports and visas, follow up with DOD Passport Agency and Embassies for timely receipt. Log received Passports and Visas to applicants, ensuring 100% accountability.
PERSTAT Submission. Given access to SOF Ready systems and USCENTCOM PERSTAT instructions, coordinate with subordinate units’ PERSTAT clerks in theater, accurately prepare daily PERSTAT input to USCENTCOM by 1100 daily.
Reserve Affair Program Support. Support the SOCCENT Reserve Program, ensuring the assignment, training, and support of 300 assigned Reserve Component (RC) personnel. Maintain training status reports for assigned RC personnel, process records updates, and requests for annual training and active-duty orders. Coordinates Reserve actions with 2 MACOMs and Service HQs to activate RC personnel and process activation/AT orders. The function is responsible for Personnel Management and HR matters concerning the Joint Services Reserves.
General Administrative Staff Assistant Functions. Prepare Correspondence and Staffing Documents: Produce Staffing Documents (hard copy memos/tables or by updating automated internal staffing systems (FM8, e14, TMT)). Prepare nearly error-free correspondence for any personnel actions in Joint Format, given examples. Given information, prepare messages, flyers, and other communications. Given the required information, prepare briefing slides, weekly SITREP Draft, coordinate with J1 branch leads weekly, to write/assemble a draft message from input provided by sections from leads for presentation to the Deputy J1 for review by 1200 on Thursdays or as adjusted for the unit calendar.
Facilitate Annual Assessment Inputs/Monthly Report Reviews: Coordinate with internal J1 sections and other Directorates to gather information to respond to SOCOM and CENTCOM staffing actions to include the Annual Joint Assessment Taskers, Joint Duty Assignment Lists, and quarterly and annual Health of SOF assessments.
Knowledge of or ability to learn J1 systems to include SOF Ready, CENTCOM PERSTATS. Given the training and access to SOF Ready systems, monitor monthly evaluation reports, blank data reports, expired member reports, and other reports as directed.
O-4/O-5/WO3-WO5/E7-E9 level experience or GS-12 / Step 2 or higher equivalency as a DoD civilian
5+ years of experience in Government Civilian or military personnel systems. Position will assist military and civilian personnel managers by preparing reports, forms and documents, given basic instructions.
Wide Background in preparing administrative and personnel documents/actions
Experience Preparing Memorandums and written documents supporting Civilian Position Reviews and Hiring actions.
Experience Processing Military or Civilian Awards Documents. Experience Preparing Correspondence and Staffing Documents and facilitating Annual Assessment.
Ability to read, interpret, organize, and synthesize source material into well-written, concise technical style reports in approved formats.
Possession of excellent oral and written skills. Possession of excellent organizational, interpersonal, analytical problem-solving, and presentation skills.
Knowledge of Microsoft Office Suite (PowerPoint, Excel, Outlook) and Adobe Acrobat software.
CERTIFICATIONS OR TRAINING REQUIRED:
None
SECURITY CLEARANCE:
Secret required; TS/SCI desired.
EDUCATION:
Bachelor’s Degree (BS/BA) preferred, but not required.
SAFETY and HEALTH Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.
BENEFITS Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or families. Longeviti also includes basic life insurance plus short- and long-term disability for the employee. Employees may elect to enroll in our company’s 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary options include legal coverage, supplemental insurance plans, and commuter benefits.
ABOUT LONGEVITI Longeviti is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis.
We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 in both Development and Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount.
Longeviti, LLC is committed to hiring and retaining a diverse workforce. Longeviti is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.